Visa and Invitation Letter

For invitation letters, and VISA requests, please contact the local organization –, cc

In your request email, please include the following information:

  • First & last name
  • Gender (male / female)
  • Birth date (to avoid month/day confusion, please use a format similar to dd-Mon-yyyy)
  • Passport number & country of issuance
  • Company / affiliation

For authors of accepted papers at RTSS 2017, workshops and Brief Presentations, please include also the  title in your email.

For other participants, please register before you request the invitation letter. The organizers cannot commit to provide you an invitation letter without such registration.

Student Travel Grants

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Sponsored by NSF and IEEE

The RTSS 2017 conference organizers anticipate the availability of Student Travel Grants to support the participation of students in RTSS 2017 events. Each grant will contribute towards partial reimbursement of registration and travel costs. Depending on available funding, it is anticipated that travel grants will be awarded in the amount of ~ 500$ per student.

Important Dates

Application Deadline: October 31st, 2017
Notification of Acceptance: November 7th, 2017


The award of the travel grants will be in accordance with the following guidelines:

  • The applicant must be a current graduate student at an institution of higher education.
  • The applicant must have a fully-paid student registration for RTSS and must physically attend the conference.
  • Travel grants will be awarded on the basis of financial need. Students who are funded and have other means for covering their travel should not apply.
  • Student applicants should pay the registration fees first and demonstrate their intention to travel to RTSS 2017. If selected, the travel grant should cover partially their registration and travel costs via a post-conference reimbursement.
  • Awardees will then present a poster at the poster session, which particularly welcomes contributions to real-time aspects of IoT and CPS at the conference (in addition to their conference or BP contributions, see below).

How to apply

There are two paths to apply:

(1) If you are co-author of an accepted RTSS conference paper, you should submit a poster abstract associated with your paper. The PDF should include title, list of student authors requesting a travel grant, corresponding advisors, affiliation, and the abstract (same abstract as for the paper is fine) as a PDF.

Link to poster submission for travel grants of accepted RTSS conference papers

(2) Any other students may apply via a brief presentation submission by indicating via a radio button that their submission should be considered for a travel grant.

Link to BP submission instructions, be sure to click Submission to be considered for a travel grant

In addition to (1) or (2), any student applicant needs to send an e-mail to

The subject of the e-mail must be


in uppercase letters. This e-mail must include the student’s faculty advisor in the cc list. The e-mail must include
the following information:

Advisor Name:
Research Topic:
Degree Sought:
Is your research funded by an active grant (yes/no)?
If Yes, is the NSF the source of funding (yes/no)?
Underrepresented/minority student (explain in few words):

The advisor is required to follow up with an email to acknowledge the accuracy of this information.

Successful applicants will receive award letters by e-mail together with instructions on how to receive partial refunds, which will be issued to the person or institution that covered the expenses after the conference (post-travel). In the past, travel awards were around $500, and we are targeting a similar amount (but the exact amount
depends on the number eligible applications and available funds).